Revised: 2009
|
Notes from WDGA regarding duties |
|
|
WDGA OFFICERS: PRESIDENT: o Presides Over all WDGA meetings o Sets time and location of meetings o Oversee organization operations o Secondary signature on WDGA checking account o Official contact person for WDGA business VICE PRESIDENT: o Second in command of WDGA operations o Duties and powers of President in case of absence o Responsible for WDGA banner o Oversee show operations (Fuzzy and WSF) SECRETARY: o Records all minutes of meetings o Sends such to Newsletter editor for publication o Responsible for all correspondence TREASURER: o Collects and receive all moneys due or belonging to WDGA o Reports twice yearly at spring and fall meeting o Submits yearly budget for membership approval o Provides cash box o Pays all bills MEMBERSHIP / NEWSLETTER EDITOR: o Publishes four newsletters a year o Distributes to WDGA membership o Responsible for current WDGA membership list o Maintains WDGA web-site o Publish show results, milk test results, showmanship results
COMMITTEES AND CHAIRPERSONS:
SHOWMANSHIP (YOUTH) CHAIRMAN: o Responsible for showmanship contest at Fuzzy Show o Acts as ring steward for showmanship classes o Responsible to secure all trophies and prizes o Distributes prizes to youth trophy chairman provides o Responsible for sign up sheet at check-in for showmanship classes o Returns show book to box following contest o Sends results to CDGA o Results published in WDGA newsletter o Post or announces class order o Records placing and gives awards SHOW RING CHAIRMAN: o Oversee preparations for beginning of shows o Show order posted outside ring o Show notebooks on show table o Official ADGA sign posted o Sanction papers and forms available for secretary at each show o Wipes and chair for judge o Microphone in working condition o Secretary supplies pens, clipboards, etc. o Ribbons set out in show order on trophy table o Ring divided for buck shows and labeled CHECK IN CHAIRMAN: o Available for hours of check-in. Friday evening and limited hours Sat. and Sun. o Collect money, check registrations of exhibitors, changes posted to call sheets o Review health certificates o Secure 3-4 individuals for help PENNING CHAIRMAN: o Secure number of pens each exhibitor requested from entry coordinator o Provide chart of pen assignments / or label pens o Supervise set-up and assigning of penning RAFFLE CHAIRMAN: o Responsible to acquire items for raffle at Fuzzy o Purchase or receive donations o Set-up and sell tickets o Hours open determined by chairman o Draw for winners clean up o Sell t-shirts responsible for ordering and inventory SHOW CHAIRMAN: o Specialty paperwork initial application o Available during show for problems requiring decisions o Available at conclusion of each show to sign ADGA paperwork o Responsible for accuracy of paperwork o Receive sanction ribbons, official paperwork from ADGA o Deliver to show box prior to show CHIEF RING STEWARD: o Arrange for ring personnel throughout the shows o Fuzzy and WSF o Announcer, Secretaries (Fuzzy 6 WSF 2) ring stewards o Arrange for meals for workers and judge during shows ENTRY COORDINATOR: o Update entry forms and rules by Jan 1 o Send copies and sanction papers and payment to ADGA § January Fuzzy May WSF o Receive entry forms and forward money to treasurer o Generate call sheets 2 copies o Update entry numbers for exhibitors inquiries o Notify exhibitors of sanctions o Keep tally of animals, showmanship, exhibitor meals, and pens o Forward to appropriate chairman o Prepared entry form book to check-in chairman MILK TEST CHAIRMAN: o Proper paperwork sent to ADGA Meadowlark o Payment for Meadowlark for sponsoring test o Banner displayed, area identified o Supplies: scale, dipper, tester box, clipboard, bucket, flashlight o Receive official paperwork from ADGA o Responsible to complete paperwork o Copy of all results to Meadowlark / WDGA o Tester box Meadowlark responsibility o Official tester from Meadowlark o Oversee three milkings o Winners announced, ribbons and awards distributed o Order ribbons when necessary o Secure 2 helpers HAY/STRAW/GRAIN SUPPLIES CHAIRMAN: o Locate and purchase supplies for Fuzzy Show o Post price trailer and check-in table EXHIBITOR MEAL CHAIRMAN: o Arrange for Sat. evening exhibitors meal o Order food based on exhibitor numbers o Menu, paper products, serving time, location, set-up, clean-up JUDGES COMMITTEE: o Ask for members suggestions for judges o Respect individual members for or against judges o Call prospective judges in October o Have dates of shows, responsibilities, and times, handy to calling o Ask judging fee note it on contract o Inquire of changes in address o Judge makes arrangements for airfare, rental car o WDGA arranges for lodging (Fuzzy-Cheyenne WSF-Evansville) o Send and receive signed contract from judges o Following final verbal arrangements publish with: o Catherine WDGA newsletter and web-site o Pam CDGA newsletter and web-site o Karen treasurer for fee arrangements o Send letter of confirmation and information to judge § Fuzzy 1st of May WDF Middle of July o Meet and greet judge at beginning of show or designate someone o Prepare introduction of judge to announcer TROPHY CHAIRMAN: o Arrange for trophies for Fuzzy and WSF o Trophies to consist of: § 6 BIS, 2 BUIS, 9 Dairy Herds Fuzzy Show § 2 BIS, 1 BUIS, 9 Dairy Herds WSF Show o List of Trophies for ring stewards o Keep within budget o WSF Premium envelopes FACILITIES CHAIRMAN: o Contact CFD with dates for facility rent, sign contract and payment o Contact county road and bridge for manure removal o Arrange for PA system o Arrange for ROTC set-up and clean-up o Rental of clean-up equipment o Secure key for penning area (Fair Board) o Purchase insurance for show o Bleachers, restrooms, lights, parking, show ring o Responsible for clean-up, final inspection
|
A great big "Thanks!" to our Host Khimaira WebHosting!!
Copyright (c) 2008 WDGA. All rights reserved.